University departments may adopt more restrictive policies and such restrictions must be monitored through department level controls. Taking Meal Components Offsite . Links to government sites with current travel warnings are provided on the Duty of Care page. USC does not have self-insurance coverage for international rentals, including rentals in Canada. Payment Plans. Spring 2021. Please upgrade your meal plan by January 25, 2021. … If you are a student living off-campus, you can purchase Dining Dollars, which can be used in Residential Dining for carry-out meals as well as in all Retail cafes, and for food items in convenience stores and coffee shops. If a Meal Plan was upgraded during the Fall 2020 semester, that upgrade will NOT apply to the Spring 2021 semester. When federal funds are used for foreign travel, tickets must be purchased in compliance with the Fly America Act/Open Skies Agreement. University Organization, Culture and Ethics, https://policy.usc.edu/sponsored-project-funded-expense-provisions-expenditures/, contact information for USC business travel emergencies, USC Employee Engagement and Communications. You can purchase them in blocks of $250 at any time. USC shares details about housing refunds and retrieval of belongings For meal plan billing inquiries please contact USCard at uscard@usc.edu or (213) 740-8709. The university will support the cost of economy class (coach) commercial airfare for official university travel. ProTip: Sign up with your USC email for exclusive offers. Travelers are eligible to claim expenses, allowance, or per diem beginning on the date of departure and including the date of return. Overseas Travel You are usually paid through an hourly wage, but some employers offer tuition remission, room and board, and even meal plans. The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. This includes 40 meal swipes for the Fall semester, plus $250 Dining Dollars. So, for this example, any off-campus expenses that … Cost: $200. Provisions of this policy also may apply to individuals other than employees who are authorized to travel at university expense. If reimbursements are not paid under an accountable plan, or the reimbursement exceeds the allowable amounts, the money, or a … The following are examples, not an all-inclusive listing, of miscellaneous travel expenses not permitted using university funds because they are not considered necessary expenditures incurred in direct consequence of the discharge of employees’ job duties or university business: All USC faculty and staff must contact the Office of the General Counsel to obtain legal review and approval before engaging in any university-related activities involving countries subject to U.S. federal government sanctions, including travel or other transactions. USC classes to continue online, graduation postponed Plans are being developed for a reimbursement for students who paid for university housing, parking and the meal plan. Meal Swipe allocations for the Residential 21 and Residential 14 plans are weekly. 14. For more information on employer reimbursement, payment plans and other payment options, please visit USC Student Financial Services. This policy applies to the travel of all employees in the performance of their official duties. Due to the COVID-19 pandemic, the university has replaced Spring Break 2021 with Wellness Days on March 12th & 23rd and April 7th, 22nd & 30th. Please note: guests who are not able to use Grubhub can walk into the dining hall or retail venue to place an order but may experience a wait time. Following this, anyone who would like to upgrade to another meal plan may do so online via the USCard … 14. In 1970, USC students elected to assess themselves a mandatory fee each semester to support the Norman Topping Student Aid Fund, which provides scholarships for low-income students. For example, a college might charge $10,000 for a meal plan and dorm room. As previously communicated, USC will provide a pro-rated reimbursement of room and meal plan payments to students who vacated university housing. Link your USCard to your Grubhub account to use your Summer Meal Plan, Dining Dollars, or Discretionary Dollars. Drivers using their personal vehicles for university business travel must carry their own comprehensive/collision auto insurance in the statutory minimum amounts required by the laws for the region in which they are driving. Use of business class rail is permitted on unrestricted accounts, when use of business class is necessary to ensure a seat reservation (e.g., Amtrak). Not all sponsors accept the Open Skies agreement; before booking any non-U.S. carriers, verify terms and conditions with the Department of Contracts and Grants. This plan includes 14 meal swipes per week, in addition to $500 Dining Dollars. The University has also devised a schedule for when students can return to campus to retrieve their belongings. Meal plans end at the close of each term. For information on options and costs or to change your USC meal plan, visit the USC Hospitality website. USC Payment Plan: A university payment plan that allows settlement of a student account (one semester at a time) in monthly installments. With advance written approval from the President or applicable senior vice president. See https://policy.usc.edu/sponsored-project-funded-expense-provisions-expenditures/. Student can eat up to 10 meals in the dining Hall each week of the semester. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. Those dollars can be used for snacks and small items that you would not want to use a whole swipe for. There is No income tax withheld. All four methods are permitted on sponsored project accounts. First class and business class air travel is only allowed under the following circumstances: Under no circumstances may business class or first class travel costs be paid for on a sponsored project account. Swipes reset at the end of the Spring semester and do not rollover. Certain travel expense reimbursements may require additional approval from a university dean or vice president. When a university business trip includes at least one night of lodging, expenses for incurred meals and lodging are to be reported using one of the following four methods: The method selected must be used for the entire trip. All funds and plans purchased for use at the University of South Carolina are for the personal use of the owner of the account or plan only … To upgrade your meal plan or purchase Dining Dollar blocks, please use the USCard Services Website. Costs in excess of the basic least expensive unrestricted accommodations must be at the expense of the university school or department incurring the travel. (all meal plans operate on a semester basis), Residential 21 If you need special dietary accommodations due to food allergies or other medical needs, please contact the USC Hospitality Registered Dietitian for more information. Receipts are required for all amounts when commercially available. We are offering special Virtual Event Services and accommodations for event planners, faculty, and staff during COVID-19. Flex 40 Meal Plan. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. All sophomores, juniors, and seniors will be given the Flex 40 plan wherever they are assigned in USC Housing. reimburses employees, students, and guests for necessary and reasonable approved expenses they incur in the conduct of university business. View Dining Hours, The University is also providing general updates through the We Are USC Website, Toggle Residential Restaurants 48400 Menu, Toggle Nutrition & Sustainability 48401 Menu. Meal Plan Dollars are loaded on your Carolina Card along with the meal plan that you selected. Watson and an estimated 40,000 students included the claim believe that since they are unable to access campus buildings, activities, health services, and meal plan, and are experiencing "dramatically lower quality and less valuable education and services now being provided," USC should reimburse them for part of the 2020 spring semester. USC follows IRS "Accountable Plan" expense reimbursement guides, which allows the reimbursement of business expenses without including the payment amount in the taxable income of the individual incurring the expense. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. Advance written approval is obtained from the President or applicable senior vice president; Such travel is necessary because of documented medical reasons, with prior approval from Senior Business Officer or manager; or. All meal plans reset on the last day of the semester and are not transferable or sold. All guests are encouraged to pre-order meals using the Grubhub app or the Grubhub website. Risk Management should only be consulted when stolen or lost luggage losses exceed the stated thresholds. Individuals using a privately-owned or rental vehicle for travel on university business must comply with applicable motor vehicle driving laws for the region in which they are driving. Note that the university’s insurance policy covers claims resulting from theft if over $25,000 (per occurrence) and from loss if over $5,000 (per occurrence). A new plan is required each term. For travel outside of South Carolina, the maximum daily reimbursement for meals shall not exceed $32 per day. USC Employee Engagement and Communications oversees this website as well as university policy development and communication. AND; There is No reporting required on form W-2. Students will be automatically enrolled in the default meal plan through the USC Housing online contracting process. Certification of unavailability must be on file in the Department of Contracts and Grants prior to purchase. The reimbursement is not taxable to the employee. If an arrangement provides advances, allowances, or reimbursements for meal and entertainment expenses and a portion of the payment is treated as paid under a nonaccountable plan under paragraph (d) (2) of this section due solely to section 274 (n), then notwithstanding paragraph (h) (2) (ii) of this section, these nondeductible amounts are neither treated as gross income nor … $1,280. Prior to departure, USC travelers should be in possession of all contact information for USC business travel emergencies, and be familiar with the university’s business travel emergency procedures. If you choose the Flex 40 plan and later decide that you want more meals, you can purchase a new Flex 40 plan when the meal swipes are depleted. However, rewards earned from hotels as a result of a group booking belong to the university and cannot be retained by the individual. All freshmen, sophomores, juniors, and seniors living in “off campus” Due to COVID-19 safety precautions, Spring 2021 Meal Plans will only be available to students living in USC Housing. Housing and meal plan charges are not automatically refunded by the Bursar's office. University business travelers whose luggage is either lost or stolen should recoup the cost of the lost luggage and the luggage’s content through either the service provider responsible for the loss (e.g., airline) or Visa, if the ticket (airline, rail, etc.) USC will provide a pro-rated refund of room and meal plan payments to students who left university housing amid COVID-19, university officials announced in an email to the USC community Friday. $1,175. A foreign carrier that operates under a U.S. flag air carrier code-sharing agreement and tickets or documentation for electronic tickets identify the U.S. flag air carrier’s designator code and flight number. The university requires receipts to be used to substantiate business travel expenses when a single expense is $75 or more and for all hotel transactions. Travel Management negotiates discounts and services with preferred suppliers for airlines, hotels, rental cars, charter buses and travel … 10 Meal Plan. Following this process, upper classmen who would like to upgrade to another meal plan may do so online via the USCard Services website. Indoor seating is not available at this time. During the fall and spring semester, students can pay their tuition and fees through a payment plan. The Residential 14 plan is available as an upgrade to those who were originally assigned the Flex 40 plan. Dining Dollars may be purchased at any time during the Spring semester. Coach class is unavailable and alternate/travel schedules would result in circuitous routing during unreasonable hours, excessively prolonged travel, or result in additional costs that would offset the transportation savings (substantiating documents must be provided). Want Dining Dollars? A new plan is required each term. Your unused Dining Dollar balance will reset at the end of the school year. Swipes can be used in Residential Dining, as well as select Retail venues offering a special “meal swipe” combo meal. The deadline to upgrade your meal plan is January 25, 2021. The university’s policy is to pay for or reimburse faculty, staff or other authorized travelers for necessary expenditures incurred in the conduct of the university’s business. When it is the only mode of transportation; or. The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. When business travel necessitates the use of unrestricted air ticketing it must be the least expensive unrestricted airfare. A new plan is required each term. Campus Updates About COVID-19 Campus Communications. was purchased either on a Travel Card or Purchase Order. Rents for graduate student building and family housing are billed monthly. Meal plans are assigned based on housing location and class standing. Meal Plans. Students whose residential location does not require a meal plan may choose to participate in any plan on an optional basis. Meal Plan Terms & Conditions Fall 2020. The meal plan is active and available for use during those Wellness Days. Student can eat up to 14 meals in the Dining Hall each week of the semester. Senior Vice President, Finance and Chief Financial Officer. 21 meal swipes per week Travel expense procedures can be found on the Reimbursements page of the Business Services website. Furthermore, the university does not reimburse the value of any frequent traveler points redeemed for university business travel. However, employees dependent on the university’s self-insurance policy should be in possession of Risk Management’s insurance certificate. Payments for the spring 2021 semester will start December 14, 2020. You must apply for them based on certain criteria related to you and your field of study. The employee shall also be reimbursed for the actual expenses incurred in the obtaining of meals except that such costs shall not exceed $25 per day within the State of South Carolina. Meal Plan Type Cost per Semester; Cardinal: Full (default plan) $3,315: Gold: Full (upgrade) $3,725: Trojan: Full (upgrade) $3,900: Apartment Plan: Partial (default plan) $705 The Spring 2020 meal plan is effective between January 11, 2021 through May 12, 2021. All freshmen, sophomores, juniors, and seniors living in “off campus” USC Housing (including at the USC Village) are required to have the Flex 40 meal plan, at a minimum. EVK is open 7 days a week for carry-out only for the fall semester. They do not need to be paid back. A privately-owned motor vehicle may be used for university business when it is the most appropriate transportation mode, such as for local trips. Individuals will be reimbursed at the current Internal Revenue Services (IRS) mileage rate. Furthermore, contract rental car rates do not include international insurance coverage. The personal mileage reimbursement covers all costs related to the operation of the vehicle, including service, maintenance, insurance, depreciation, and gas. Norman H. Topping Student Aid Fee. © Copyright 2021 University of Southern California. Join our mailing list to receive updates and special offers, We are offering special dining hours and easy, to-go, online ordering for our on-campus community. USC Travel Management strategically provides an efficient, cost-effective business travel program to assist faculty, staff and university guests in their quest for teaching, research, artistic creation, professional proactive and patient care. All food is cooked from scratch by our culinary team and packaged for you to take to your residence or approved outdoor area. The rental or purchase of vans and SUVs that seat more than ten passengers is strictly prohibited. Miles and points from such programs can be retained by the individual. USC Housing (including at the USC Village) are required to have the Flex 40 meal plan, at a minimum. Ask Lindsey Pine, our on-campus registered dietitian. 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